The Agenda Widget

The Agenda Widget is used to provide registrants with a calendar of Activities organized by date and time into Time Slots.

The Single Agenda

There is only one overall Agenda widget permitted per event but, depending where it is placed it can be used for many purposes.  For example, placed on a Web Site the Agenda can be used to simply display the Agenda for information, but if placed on a Registration form it can be used to gather registrant selections.  The Agenda can be placed in multiple locations.

The Agenda Menu

Time Slots - time periods within an Agenda that may contain Activities.
Date - a list of dates that cover the Time Slots of the Agenda
Activities - includes items that occur within Time Slots such as activities, workshops, classes, meals
Speakers - individuals that speak at Activities
Settings - switches that control the display or validation of the widget or integration with a downstream integration
Rules - logic to control the visibility of the widget

Steps to Create an Agenda

The following steps will provide guidance to create and configure an Agenda.

1. Define the Time Slots
   
   Click on the time slots tab in the Agenda menu.  When you first place an Agenda on a Registration form or Web Site the platform will automatically create three Time Slots for the first date in your event.  These time slots can be edited to suit your event by clicking on the edit icon.  Add more time slots by clicking the "Add Time Slot" button.
   
   
2. Define the Activities
   
   Click on the activities tab in the Agenda menu.  Add activities by clicking on the "Add Activity" button.
   
   
   
   For example, an activity called "Workshop A".  For ease of illustration only title and location have been configured, although an image and description could be added.
   
   
   
   Once created the activity will appear in the list:

   
   
   

3. Assign Activities to Time Slots - or vice versa, assign Time Slots to Activities:
   
   From the Time Slot configuration:
   
   In this example, the Time Slot is 2022-09-11, 9:00 AM - 10:00 AM as indicated in the left hand configuration panel.  Click on the Activity tab and click "Assign Activity".
   
   
   
   Select a previously created Activity, alternatively add a New Activity:
   
   
   
   From an Activity configuration:
   
   In this example, the Activity is the previously created "Workshop A" as indicated in the left hand configuration panel.  Click on the Time Slot tab and click "Assign Time Slot".  
   
   
   Select a previously created Time Slot.  Alternatively, add a New Time Slot.
   
   
   
   
   
4. Configure the Instance of an Activity
   
   Once an Activity and Time Slot have been connected an "Instance" of the Activity is created.  In this example "Workshop A at 09:00 Am - 10:00 AM on 2022-09-13".  One of the unique features of the Erbium platform is that Activities can be assigned to more than one Time Slot, i.e. there can be more than one "instance" of the Activity.
   
   Each instance of an Activity can be configured with settings relevant to that instance.  As an example, "Workshop A" at 09:00AM-10:00AM 2022-09-13 can have a capacity of 100 whereas "Workshop A at 11:00AM-12:00PM 2022-09-14" might have no capacity.
   
   
   
   
5. Continue to build the Agenda but repeating the steps above as necessary